Your Show Folder – Google Drive
When you started development on your show, the Podcast Director shared a folder with you on Google Drive.
This folder is a repository for any documentation used for your show. You can add any documents you’d like – your show Blueprint, brainstorming documents, contact info for interviewees, etc.
In the main root folder is the most important document that will keep all members of your team on the same page – Episode Roster.
Episode Roster
This document will be used by the Host, Editor, and Release Team to keep episodes organized.
The darker gray boxes – Title, Description and Show Notes – will be used by the release team to fill in your episode information on the website and on your podcast channel, so make sure it’s ready to go before launch.
You can use it as a draft as you are mapping out your episodes. Just make sure that it’s accurate and up-to-date by the time your episode is edited and approved.
Please keep your Roster up-to-date, as it’s the foundational document the team will use.
Check out this example roster from the How the Church Works podcast: https://docs.google.com/spreadsheets/d/13kCDH0TcTMCr4J0UuMTJv4U8-ayZnwb9AOg9NrgBJyE/edit?usp=sharing
Using the NAS to Organize Your Files
The NAS is ALC’s database. It is accessible via browser or FTP, and all the files having to do with the production of your show will be housed and backed up here.
Logging In
Log in via this link: Quickconnect.to/alcnas2
You should have received an email from Steven Huset with your login credentials. If you are having trouble logging in, please contact Steve.
Once logged in, you should be able to see and access only the folders you need to. The location of your Show Folder is:
ALC_NAS > ALC_PodcastNetwork > Show Title
Your Show Folder – NAS
Your show folder is where all the files having to do with your show will be housed – raw audio and video files, music, sound effects, video graphics, and the edited and finalized audio, video and transcript files.
Your main Show Folder contains two sub-folders – Editing and Output.
Editing Folder – This is where your raw files will be uploaded. This is also where the editor will put all their project files.
The Editing Folder is organized into Episode folders and a “Show General Assets” folder – which contains universal assets like your logo, logo video intro and theme song. Any graphics that will be specific to a certain episode will be housed it that episode’s folder.
Output Folder – This is where your editor will export the drafts and final versions of your episodes. This is also where you will upload any transcripts and .srt (subtitle) files for your Release Team to upload to Youtube and the website.
Workflow
Pre-production to Launch
Use this list as a guide to producing an episode:
- Schedule interviews and studio time (email James Gigante for ALC Studio bookings)
- Record your episode
- Upload Your Files (Remote Hosts)
- Fill Out Your Episode Roster
- Make Transcript of Raw Audio File and Mark for Editor (as needed)
- Notify Editor and Podcast Director that your files are uploaded
- Give feedback via Screenlight
- Put Snippets and Text quotes in Episode Roster
- Send Episode to Podcast Director for Final Approval
- Make a Transcript of the Approved Episode and upload to the NAS
- Go over Episode Release Checklist
We will add Wiki articles for these individual steps at a later date.
Episode Release Checklist
Think you’re ready for an episode to be published? Make sure you’ve completed these tasks:
- Final Episode Files (Audio and Video) – uploaded to the NAS by your Editor
- Episode Title – put in your Episode Roster
- Episode Description – put in your Episode Roster
- Guest Headshot – Send to your Release Team – Chelsya Ernina
- Episode Snippets (2-3) – put in your Episode Roster
- Episode text quotes (2-3) – put in your Episode Roster
- Edited Transcript (both .SRT and .TXT) – upload to Output>Episode Folder on the NAS